SocietyMantra - A Society Management Software

Being a member of managing committee brings a load of responsibilities. Along with managing the society, one has to be sure that the Society is adhering to the Govt. Compliance and submitting all requisite documents to the government bodies. With onset of GST, there are a number of new compliances that have become mandatory for all societies to be done on monthly basis.
Just a quick question: How do you keep a track of all such activities and ensure they are done on time??

Society Management Software is a one-stop solution that will handle all your Compliance related tasks with its Society Compliance Module. With new compliance being introduced on everyday basis, such tool can help you keep a close eye on each and every small aspect related to it.
Apart from the above, the below software features make it one of the most comprehensive Society Management Solution.

•    Visitor Management keeps a check on any visitor in the society
•    Flat Management is a complete document repository related to all info related to an apartment complex
•    Vendor Management for easy access to past information on any deals finalized and rate proposals
•    Staff/Maid Management with attendance feature & verification document repository
•    Complaint Desk for resident to easily register their day to day complaints thus getting quick resolution for the same
•    Accounting  as per GST standards
•    Maintenance Bills generation & tracking
•    Notice Board for an easy flow of information to all concerned

As described above, this product will help you manage your society with great ease and complete security. In connect to the same; we would like to have a discussion for 15-20 minutes with you wherein we can demonstrate how Society Mantra can help you in doing this.
Check on www.societymantra.co.in for more info.

Apartment Management solution

1. Need of Software
With security and vigilance becoming a top priority nowadays it is vital that you, as a society keep an eagle's eye on your staff and visitors. Neglected for long, this function is getting due attention now as the data that is held by security guards/ society managers is crucial to track and improve security as well as operational efficiency .

a. Rising Crime in the current scenario
a.i. Especially against females, elders and single residents
a.ii. Crimes raised in society by unreliable maids, servants, tenants etc.
a.iii. Thefts

b. Unorganized Society : Missing Verification Documents
b.i. Need to keep documents related to maids, vendors etc to identify the non-trusted visitors
b.ii. Tenants Documentation
b.iii. Ownership documents
b.iv. Parking documents

c. No Transparency in operations
d. Less control over accounts operation
e. Wastage of resources may be time, efforts, and money
f. Follow up residents for Bills
g. Manual listing of contacts, owners etc.
h. Parking Problems
i. Miscommunication or no communication among residents

 

2. Action points
a. Automate the entire process of society facility management and ensure you keep your habitat safe and secure for everyone involved.  The following areas will be covered in this project of digitization:

a.i. Visitor Management
a.ii. Staff Management
a.iii. Maintenance management
a.iv. Flat Management
a.v. Facility Management
a.vi. Notice Board
a.vii. Notifications
a.viii. Vendor Management
a.ix. Complaint Management
a.x. Accounting
a.xi. Inventory
a.xii. Revenue Generation

b. Goals to achieve:
b.i. Safety - Reduce Risk for each family: Record information of each visitor and prevention of any unauthorized entry in the society which will enhance safety for your family members. Visitor/Maid Alerts to the flat owners

b.ii. Simple Accounting: Online accounting can be monitored 24 X 7 from anywhere any place. Bills auto generated with hassle free payment collection. Residents any time can see their dues , ledger as well as payment history without any manual/ account person intervention.



b.iii. Information Management: A document repository for flats, vendors, visitors, etc
Complete databank of all the details of Flat owners / tenants / Vendors, Maids, Staff etc. with their verification documents

b.iv. Better Communication with the residents: notices/ important information can be sending on a click to the residents. It will make communication faster and also increase transparency to avoid miscommunication among the society members.

b.v. Resource (Staff ) optimisation: Attendance for all staff, complaints handled by them

b.vi. Ease of operation: It will reduce the daily stress of the society heads and make the information available on real time and accessible from anywhere.


b.vii. Expense and Maintenance management – Helps you to manage each due and expense etc. Control your inventory expenses and help your manage your assets

b.viii. Analytical MIS: Real time reports on vendors, visitors, staff, etc. Analysis of costings and last quotations

b.ix. Revenue Generation: Listing of local vendors to advertise their products / service on chargeable basis.


3. Commercial/ Infrastructure Involved :
a. One Mobile / Tab for guard
b. Internet connectivity
c. Cost:  Max to max Rs 100/- per flat per month

Challenges In a Society

As a member of Society Management Committee, there are lot of things that have to
be taken care of.

It’s a thought to wonder if,

• Details of all documents related to Flats (owners and residents) with theirID proofs are available at a click??

• Are you able to get records for Servants when required?

• Is your current system of Data maintenance easy and govt. complied?

• Are your gate security personnel keeping proper record of all visitors to the society?

• Do you keep up-to- date inventory to manage day to day activities in the society?

• How easy it is to get Invoice/bills generated for any of the services?

• Are you able to get timely reports for proper analysis towards the welfare of the society?

If any of the answers is a NO, you should explore the Society Management software!
These are the need of the HOUR for a safe & secured Society Complex!