Visitor
Management
- Entry
for each visitor: the visitor entry maintains detail of all,
who visit to the society for any work in the apartments,
etc
- Maintain listing for the visitors: Once
entered the record is maintained forever & listing can be
viewed at any point of time
- Upload photo for each
visitor: the photo can be directly clicked from device & attached to the details
- In time and out time: the
time of entry in the society & exit time are properly
maintained, in case of any information required, register are not to
be searched & get all info at just a click
- Vehicle
details of the visitor: the vehicle that the visitor used to
come can be maintained for any future reference
Staff
Management
- Staff name and details: complete
details of the staff along with his residential address
are maintained
- Photograph for each staff: Photograph
of the staff can be attached with the information
- Identification
documents: Scan copies of any documents of identification
can be attached with information of the staff like ID proofs, address
proofs, etc
- Reference (if any) through which he/she
joined: in case the staff has been brought by some
reference, the name of the person introducing him/her can also be
associated in the listing
- Keep staff attendance properly
scheduled: the daily attendance of staff can be maintained & it also makes it easy to count his leaves, etc.
Maintenance
Management
- All
kinds of bills required: Bills related to any kind of
services provided to the residents, maintenance, power back up,
water etc can be raised using the software
- Mailing of bills
for maintenance: The bills can be send to the residents at a
click
- Online payment integration for easy payment: The
payment can be made by the residents by online method and transferred
easily
- Dates for servicing of lifts, Gensets, etc: any
Service due for any device/equipment available in the complex can be
maintained
- Get reminders for any maintenance due: with
timely reminders, any service due can be easily completed on time, No
missing on dates
Flat
Management
- Maintain
tower wise flat master: details on all flats in a particular
tower and block
- Details of owner for the flat: Keep
all data of the owner for each flat and maintain the listing for it.
This will help in one click info of all flats
- Staff
associated with that flat: Association of all staff allotted
to a particular flat can be maintained in the software
- If
rented, maintain tenant details: Complete details of the
tenant residing in the flat, with no. Of members in the family,
vehicle owned can be maintained
- All documents related to
flats: Any kind of docs like lease papers, owner details,
rent agreements, etc that are related to flat can be kept as
scanned docs for access from anywhere any time
- Services
being used by the flat: All kind of services used by flats like
Water, Power, Gym, etc can be listed so that all info is available in
one single place
Facility
Management
- Track
of all staff provided with Co.: The details of all staff and
their vendor company in case hired from a third party
company
- Track of space availability for functions: Facility
management in terms of knowing availability of spaces like halls,
gyms, recreational facilities etc
- Vehicles
owned by each flat resident: Database of all vehicles that
are owned by the residents is available in on need to know
basis
- Keep detailing for all Visitor vehicles: Any
visitor to the complex also require mentioning details of vehicles
they have traveled with
Notice
Board
- Notices
can be uploaded on the common space: Any common information
to be distributed between the Society complex cab be flashed to
all
- Can be for Events, Functions, Common issues, etc: the
information can be shared for any common thing like Puja
celebration, opening of new facilities, etc
Notifications
- Get
push messages displayed on App: The notifications can be
generated when there are any visitors on the gate, maid entry, staff,
etc
- Generation of Maintenance Bills, event notifications etc:
These notifications will also flash whenever any bills are
generated for that flat
Inventory
- Item
master database management: Manage the details on no. of
items required in day to day activities within the society like
chairs, utensils in the facilities available, etc.
- Keep
track on all items available in stock: the items count helps
to know the availability n one can replenish it as they are to
finish
- Updation on inventory allotted to the staff: Entry
can be done on allotting any inventory which helps to know where it
is being used for
- Get inventory ordered as and when
required: Whenever there will be less stock than desired,
you can re-order the inventory so that there is always a stock
available
- Maintain stock ledger: The ledger helps
in knowing monthly expense required to maintain that level of
inventory thus help in financial planning also
- Keep
record for each vendor: There are no. of vendors who provide
various services to the society & its residents, so all vendor
details can be maintained
- Maintain the type of business
they are into: The system gives an idea on the services
provided by each vendor and their rates for the same, so you can
compare and chose the best one
- Details of contact person
for them: Once decided, contact details can be directly
extracted from the app thus reducing time for contacting at the gate
and getting details, etc
- Documents related to that
vendor: The security is the foremost and for that the
vendors should be trusted one. The vendor documents can be verified
and kept for reference whenever required
- Upload photo
for products offered by them: The photos of their product
offerings can also be attached with their profile for more clear
decision making
Accounting
- Voucher
Entry: Maintain each voucher entry for all tasks being done
related to incoming or outgoing of funds
- Maintain Ledger
& Sub Ledger: For exact calculations and estimates
all ledgers and sub ledgers can be kept up to date
- Generate
all bills: Any bill be it for external vendors or internal
residents can be generated at just a click and all entries can be
maintained automatically
- Balance
sheet preparation: All accounts need to be closed with matching
balance sheet, and as the entries are timely maintained for
input/output, it is easy to create a perfect balance sheet
- All
payments/receipts can be mapped: the payments received against
bills, etc can be mapped with the entries to match the accounts as
per the funds being transferred
Complaint
Management
- Complaints
raised by any member of the Society: For a transparency in
the society, Complaints should be resolved in time, and with proper
system to maintain all compliances they can be truly traced and
resolved
- Give resolution for all by assigning
engineers: The resolution can be done by assigning the complaint to the correct engineer, who is experienced in providing
the solution of the complaint
Revenue
Generation
- Get
Vendors registered for displaying add: Once the vendors are
registered on the app and they get business through it they can be
worked upon for revenue sharing basis which can act as an added
source of income for the society funds
- Make it a revenue
generation stream for the society: Such a revenue generation
stream can help in having CSR activities arranged for the needy
people, or can be used for any such purposes
Society
Mantra is easy to use software to manage all functions of a Society & thus is the Need of the Hour that can lead to a Comfortable &
Secured living for all residents